Engineering Team Initial
Initial Engineering Team Meeting Agenda - December 2024
Background
Initial engineering team meeting to discuss the implementation of EM's Engineering Tech Spec and establish foundations for T.A.S.K.S. (Technical Architecture and Systems Knowledge Solution). This meeting will outline our growth strategy and technical direction.
Relevant Pages
Meeting Leader
- Eliana Rivers - Chief Technical Officer
Discussion Topics
- Team Introductions
- Overview of Technical Development Office's mission and vision
- Engineering Tech Spec review - addressing current productivity system challenges
- T.A.S.K.S. implementation roadmap and timeline
- Team roles and responsibilities in the new structure
- Q&A session
Key Objectives
- Establish a centralized productivity and collaboration system
- Define implementation phases for new technical infrastructure
- Align team on the development of AI-driven solutions by Q1 2025
- Create clear channels for cross-team collaboration
Expected Outcomes
- Team alignment on Engineering Tech Spec timeline
- Clear understanding of individual roles in T.A.S.K.S. implementation
- Established next steps for system development
Action Items
- [ ] Team members to review Engineering Tech Spec and provide initial feedback by [DATE]
Meeting Notes and Follow-up will be shared in #Engineering Slack channel
Slack #Engineering Dialog - January 3, 2023
Eliana Rivers [Jan 3, 14:00 UTC] @channel Good morning team! Following our executive meeting yesterday, I'd like to kick off our discussion about EM's technical direction for Q1 2023. Our main focus will be establishing the foundations for T.A.S.K.S. and creating our Engineering Tech Spec by January 31st.
Casey Han [Jan 3, 14:15 UTC] Thanks for getting this started, Eliana. I've reviewed the initial requirements from the exec meeting. Should we schedule a team sync to discuss the technical architecture in detail?
Eliana Rivers [Jan 3, 14:20 UTC] Absolutely. Let's set up a meeting for tomorrow at 10 AM EST. Key agenda items:
- Team introductions
- Technical Development Office mission/vision
- Engineering Tech Spec initial framework
- T.A.S.K.S. implementation planning
Morgan Fields [Jan 3, 14:30 UTC] I can start drafting the initial system architecture diagram. What's our priority for Q1 - the productivity system audit or setting up the new collaboration framework?
Eliana Rivers [Jan 3, 14:45 UTC] Let's focus on the audit first. We need to understand our current state before implementing new solutions. @Devin Park can you lead the audit process?
Devin Park [Jan 3, 15:00 UTC] I can take that on. I'll prepare an audit framework for tomorrow's meeting.
Samir Khanna [Jan 4, 16:00 UTC] Post-meeting summary:
- Audit framework approved
- Initial tech stack decisions made
- Timeline set for Engineering Tech Spec draft (Jan 15)
- Team assignments distributed
Eliana Rivers [Jan 6, 11:00 AM] @channel Quick update: I've shared the preliminary Tech Spec outline in Notion. Please review and add comments by EOD Monday. Remember, we're focusing on establishing foundations this quarter - let's keep scope realistic.
Casey Han [Jan 8, 14:00 UTC] I've added my comments to the Tech Spec outline. Main concerns are around integration with existing systems and migration timeline. Can we discuss this in tomorrow's standup?
Eliana Rivers [Jan 8, 14:30 UTC] Thanks everyone for the productive first week! Next steps:
- Finalize audit framework
- Complete initial Tech Spec draft
- Begin system architecture documentation
- Schedule weekly progress reviews
Let's keep this momentum going! 🚀
Follow-up Meeting - January 8, 2023, 15:00 UTC
Attendees: Eliana Rivers, Casey Han, Morgan Fields, Devin Park, Samir Khanna
Meeting Summary
Eliana Rivers [15:00 UTC] Welcome everyone. Let's dive into our key discussion points from yesterday and address Casey's concerns about system integration.
Casey Han [15:05 UTC] My main concern is ensuring smooth data migration from our legacy systems. We need to establish clear protocols for handling historical data while implementing the new infrastructure.
Devin Park [15:15 UTC] I've completed the initial audit framework. Here are the key findings:
- Current system uses 7 different platforms for project management
- Data redundancy identified in 40% of our processes
- Critical need for automated workflow integration
Morgan Fields [15:30 UTC] Based on the audit framework, I've drafted a preliminary system architecture that addresses these pain points. Should we schedule a dedicated session to review it?
Samir Khanna [15:40 UTC] I can help with the integration planning. We should prioritize creating a staging environment for testing the new systems before full implementation.
Key Decisions
- Approved Devin's audit framework with minor adjustments
- Scheduled architecture review meeting for January 12th
- Created timeline for staging environment setup
- Assigned integration planning team leads
Action Items
- [ ] Morgan to circulate system architecture draft by January 11th
- [ ] Samir to create staging environment proposal by January 13th
- [ ] Casey to document integration requirements by January 16th
- [ ] Team to provide feedback on Tech Spec draft by January 20th
Next Meeting: January 10, 2023, 19:00 UTC - Architecture Review
Timezone Information Update
All times in this document have been standardized to UTC+0:
- Meeting time 10 AM EST → 15:00 UTC
- Slack messages timestamps updated:
- 9:00 AM → 14:00 UTC
- 9:15 AM → 14:15 UTC
- 9:20 AM → 14:20 UTC
- 9:30 AM → 14:30 UTC
- 9:45 AM → 14:45 UTC
- 10:00 AM → 15:00 UTC
- 2:00 PM → 19:00 UTC
- 11:00 AM → 16:00 UTC
- 9:00 AM → 14:00 UTC
- 9:30 AM → 14:30 UTC
- Follow-up meeting time 10:00 AM EST → 15:00 UTC
- Architecture Review meeting 2:00 PM EST → 19:00 UTC
Note: All future meetings and communications should reference UTC+0 timezone for clarity across global teams.
